On this page you will find the following:

  • Official Rules Text
  • Lay-terms explanation of official rules text
  • Sample acceptable certificate of insurance
  • Sample email to insurance agent to request certificate of insurance

ALL RACERS: It is crucial you make contact with your insurance agent/provider as soon as possible. When contacting your agent, please be specific and provide them with the complete requirements for the certificate of insurance found on this page. It normally takes a few days to a couple weeks to get a certificate of insurance (COI). Doing this as soon as possible will allow time for corrections, should any be required. Inaccurate COIs are the biggest source of delays in getting approved to race. As always, if you would like to have one of us review your certificate of insurance before submitting it to EAA, we would be happy to do so if you email joe.coraggio@avcrace.com

Please note that there are 6 things that EAA requires on each racer’s certificate of insurance. EAA strictly requires verbatim compliance with the following items and verbiage. Therefore it is sugguested that on initial contact with your insurance provider, you use our online tool which generates an email to your agent containing the full and accurate requirements. This tool can be found on this link. Alternatively, you can copy and paste the sample email below and send it to them. This will hopefully minimize any typos and errors on certificates of insurance.

Official rules text:

Each pilot will obtain and maintain, for a period beginning not later than June 1, 2020 and ending not earlier than July 31, 2020, occurrence-based insurance policy or policies providing the following coverages:

Aircraft Liability Insurance, including air racing and waiver of subrogation, with coverage limit of not less than $1,000,000 per occurrence. This coverage must include air racing, waiver of subrogation, 30 day notice of cancellation and additional insured status as follows:​Experimental Aircraft Association, Inc., EAA Aviation Foundation, Inc., their affiliates, and the respective directors, officers, employees, members, contractors, and volunteers of each of those entities.

All insurance policies must be provided by insurance carriers acceptable to EAA and must be evidenced by current Certificates of Insurance and insurance policy endorsements issued by the insurance company, and will be provided to EAA Risk Management via email or mail.  kkryzaniak@eaa.org or EAA AirVenture Cup, Attn: Karen Kryzaniak, PO Box 3086, 3000 Poberezny Road, Oshkosh, WI 54903.

Lay-term explanation of rules:

In lay terms, what the official rules text says is that there are 6 insurance requirements:

Each racer must provide a certificate of insurance (COI) to EAA proving that the racer and aircraft have Aircraft liability Insurance. The certificate must show the insurance is in effect from at least June 1, 2020 through July 31, 2020. EAA will be specifically looking for the following 6 things on your certificate of insurance. Each item must be present on your COI (except as noted below) and the additional insured must be listed verbatim.

1. Effective date from at least June 1, 2020 through at least July 31, 2020
2. Air Racing Coverage *
3. Waiver of subrogation**
4. Coverage limit not less than $1,000,000 per occurrence
5. 30-Day notice of cancellation
6. Additional Insured status as follows (Verbatim):
Experimental Aircraft Association, Inc., EAA Aviation Foundation, Inc., their affiliates, and the respective directors, officers, employees, members, contractors, and volunteers of each of those entities.

*Air Racing Coverage: Most insurance agencies will add a line to the certificate of insurance saying, “Air racing coverage provided,” or “Air Racing coverage provided with respect to the 2020 AirVenture Cup Race.” Either are acceptable. If you cannot get your insurance to add this item, some insurance companies will write a letter stating that air racing does not affect coverage.

**Waiver of subrogation is only applicable if you have hull insurance. If you have hull insurance, a Waiver of Subrogation must be included on the certificate of insurance. If you have liability insurance only, a Waiver of Subrogation is not applicable and therefore not required.

Sample Certificate of Insurance

This is a sample certificate of insurance that has been approved by EAA in the past. Note that insurance companies format this document in many different ways. The format or look of the certificate of insurance is not important so long as the proper content is present. (Note: Item number 2 on the sample COI is the waiver of subrogation, all others are self explanatory.)

 

Sample_certificate_of_insurance

 

Sample email or letter to insurance agent:

When making initial contact with your insurance agent, please use this form email or similar to minimize errors. Being specific when relaying the EAA’s insurance requirements is important.

Dear Agent,

I have applied to participate in the 2020 EAA AirVenture Cup race. As part of the application process, and before I can be approved to race, EAA requires proof of insurance for myself and my airplane. This proof is a Certificate of Insurance showing my Aircraft Liability Insurance will be in effect from at least June 1, 2020 through at least July 31, 2020.

The EAA AirVenture Cup has specific requirements to be on this certificate of insurance and a posted sample certificate ontheir website. You can find this page on the following link: http://www.airventurecuprace.com/insurance-requirements/

A summary of the requirements follows. I have been advised that the most common cause for denial of my race application is EAA Risk Management rejection of my certificate of insurance. They advise that particular attention be paid to the following 6 requirements, specifically that the list of additional insured is listed verbatim as shown below.

1. Effective date from at least June 1, 2020 through at least July 31, 2020
2. Air Racing Coverage *
3. Waiver of subrogation**
4. Coverage limit not less than $1,000,000 per occurrence
5. 30-Day notice of cancellation
6. Additional Insured status as follows (Verbatim):
Experimental Aircraft Association, Inc., EAA Aviation Foundation, Inc., their affiliates, and the respective directors, officers, employees, members, contractors, and volunteers of each of those entities.

Questions regarding these requirements and acceptability of a certificate of insurance can be directed to Joe Coraggio, Vice-Chairman, AirVenture Cup, at joe.coraggio@avcrace.com.

Please provide me a copy of the certificate of insurance, one to Joe Coraggio at joe.coraggio@avcrace.com and one to EAA Risk Management at kkryzaniak@eaa.org

Thanks for your help in this matter.
John Q. Racer