On this page you will find the following:

Official Insurance requirements
Lay-terms explanations
Sample acceptable certificate of insurance
Sample email to insurance agent to request certificate of insurance

ALL RACERS: It is crucial you make contact with your insurance agent/provider as soon as possible. When contacting your agent, please be specific and provide them with the complete requirements for the certificate of insurance found on this page. It normally takes a few days to a couple weeks to get a certificate of insurance (COI). Doing this as soon as possible will allow time for corrections, should any be required. Inaccurate COIs are the biggest source of delays in getting approved to race. As always, we’re here to help you race. If you would like to have one of us review your certificate of insurance before submitting it to EAA, we would be happy to do so if you email insurance@avcrace.com

Please note that there are 7 things that EAA requires on each racer’s certificate of insurance. EAA strictly requires verbatim compliance with the following items and verbiage. Therefore it is suggested that on initial contact with your insurance provider, you use our online tool which generates an email to your agent containing the full and accurate requirements. This tool can be found on this link. Alternatively, you can copy and paste the sample email below and send it to them. This will hopefully minimize any typos and errors on certificates of insurance.

Official insurance requirements:

Each pilot will obtain and maintain, for a period beginning not later than June 1, 2025, and ending not earlier than July 31, 2025, occurrence-based insurance policy or policies providing the following coverages:

Either the named insured must be the race pilot’s name or if the named insured is a business or person other than the race pilot, the COI must show the race pilot as an approved pilot.
Aircraft Liability Insurance in the amount of not less than $1,000,000.
coverage must include air racing*
waiver of subrogation,
30 day notice of cancellation
Additional insured status as follows: Experimental Aircraft Association, Inc., EAA Aviation Foundation, Inc., their affiliates, and the respective directors, officers, employees, members, contractors, and volunteers of each of those entities.

*Air Racing Coverage: Most insurance underwriters will add a line to the certificate of insurance saying, “Air racing coverage provided,” or “Air Racing coverage provided with respect to the 2025 AirVenture Cup Race.” Either is acceptable. If your underwriter cannot add air racing to the certificate of insurance, they can alternatively put verbiage that shows that participation in the AirVenture Cup is not an excluded activity under the policy on the COI. If you cannot get your underwriter to add this item in any way to the COI, some insurance companies will write a letter stating that participation in the AirVenture Cup does not affect coverage.

All insurance policies must be provided by insurance carriers acceptable to EAA and must be evidenced by current Certificates of Insurance and insurance policy endorsements issued by the insurance company and will be provided to EAA Risk Management via email or mail. eaainsurance@eaa.org or EAA AirVenture Cup, Attn: Risk Managemnt, PO Box 3086, 3000 Poberezny Road, Oshkosh, WI 54903.

Lay-term explanations:

In lay terms, there are 7 insurance requirements:

Each racer must provide a certificate of insurance (COI) to EAA proving that the racer and aircraft have Aircraft liability Insurance. The certificate must show the insurance is in effect from at least June 1, 2025, through July 31, 2025. EAA will be specifically looking for the following 6 things on your certificate of insurance. Each item must be present on your COI (except as noted below) and the additional insured must be listed verbatim.

1. Effective date from at least June 1, 2025, through at least July 31, 2025
2. Air Racing Coverage *
3. Waiver of subrogation**
4. Coverage limit not less than $1,000,000 per occurrence
5. 30-Day notice of cancellation
6. Additional Insured status as follows (Verbatim):
Experimental Aircraft Association, Inc., EAA Aviation Foundation, Inc., their affiliates, and the respective directors, officers, employees, members, contractors, and volunteers of each of those entities.
7. If the named insured/owner is an LLC, the racer must be listed as an approved pilot on the certificate.

*Air Racing Coverage: Most insurance agencies will add a line to the certificate of insurance saying, “Air racing coverage provided,” or “Air Racing coverage provided with respect to the 2025 AirVenture Cup Race.” Either are acceptable. If your underwriter cannot add air racing to the certificate of insurance, they can alternatively put verbiage that shows that participation in the AirVenture Cup is not an excluded activity under your policy on the COI. If you cannot get your insurance to add this item in any way, some insurance companies will write a letter stating that participation in the AirVenture Cup does not affect coverage.

**Waiver of subrogation is only applicable if you have hull insurance. If you have hull insurance, a Waiver of Subrogation must be included on the certificate of insurance. If you have liability insurance only, a Waiver of Subrogation is not applicable and therefore not required.

Sample Certificate of Insurance

This is a sample certificate of insurance that has been approved by EAA in the past. Note that insurance companies format this document in many different ways. The format or look of the certificate of insurance is not important so long as the proper content is present. (Note: Item number 2 on the sample COI is the waiver of subrogation, all others are self explanatory.)

Sample email or letter to insurance agent:

When making initial contact with your insurance agent, please use this form email or similar to minimize errors. Being specific when relaying the EAA’s insurance requirements is important.

Dear Agent,

I am writing to you to request a certificate of insurance (Acord 25 form) for participation in the 2025 AirVenture Cup. The details required on the certificate of insurance and applicable endorsements as per the official race rules set by EAA are listed below. Please ensure that all items are present, and additional insured are listed verbatim from the official race rules.

EAA AirVenture Cup Certificate of Insurance (Acord 25 form) Requirements (excerpt from race rules):

➤ Insurance Requirements: Each pilot will obtain and maintain, for a period beginning not later than June 1, 2025, and ending not earlier than July 31, 2025, occurrence-based insurance policy or policies providing the following coverages:

Either the named insured must be the race pilot’s name or if the named insured is a business or person other than the race pilot, the COI must show the race pilot as an approved pilot.
Aircraft Liability Insurance in the amount of not less than $1,000,000.
coverage must include air racing*
waiver of subrogation,
30-day notice of cancellation
Additional insured status as follows: Experimental Aircraft Association, Inc., EAA Aviation Foundation, Inc., their affiliates, and the respective directors, officers, employees, members, contractors, and volunteers of each of those entities.

Please note that EAA also requires any applicable endorsement pages (additional insured and waiver of subrogation) be included with the certificate of insurance.

In addition to sending me the certificate of insurance (Acord 25 form) via reply email, please copy both EAA Risk Management, as well as the AirVenture Cup race staff at the following email addresses:

eaainsurance@eaa.org

insurance@avcrace.com

EAA Address:

EAA AirVenture Cup

Attn: Risk Management

P.O. Box 3086

3000 Poberezny Rd.

Oshkosh, WI 54903-3086

Thank you for your prompt assistance in this matter.

John Q. Racer