Please note that all times are subject to change due to weather. Departure and arrival times are subject to many variables and the times shown reflect our best estimates.
*Transportation available to the hotel and airport. Shuttles will pick up in front of Downtown Wausau FBO & Jefferson Street Inn. If you are left behind/arrive late, call Steph, 414-732-6782.
2023 AirVenture Cup
Schedule of events
Friday July 21
All Day Racers Arrive at Wausau Downtown Airport.
12:00 PM – 3:00 PM – Lunch available (donation-based)
1:00 PM – Shuttles to hotel start
4:00 PM – Media Event Wausau Downtown Airport
6:00 PM – 7:00 PM – Happy hour hosted by Ludwig Hulsey – Jefferson Street Inn
6:00 PM – 9:00 PM – Informal Reception -Jefferson Street Inn
Saturday July 22
All Day Racers Arrive at Wausau Downtown Airport
8:00 AM – 5:00 PM – Airport Shuttle Starts to AUW and hotel
7:30 AM – 10:30 AM – Kiwanis Club Pancake Breakfast
9:00 AM – 4:00PM – Airport Open House AUW
11:30 AM – 2:30 PM – Lunch available for purchase
6:00 PM – Pre-Race Happy Hour and dinnerJefferson Street Inn
6:30 PM – Dinner Jefferson Street Inn
7:30 PM – Mandatory Pilot Briefing after Dinner
Sunday July 23
6:00 AM – Airport Shuttle Starts Hotel to AUW
6:30 AM – 9:30 AM – Kiwanis Club Pancake Breakfast
8:00 AM – Mandatory Racer Briefing FBO Hangar
9:00 AM – Racers Depart AUW to AUW
10:15 AM – 4:00 PM – Racers Land AUW
* BBQ potluck lunch available at AUW hangar hosted by EAA Chapter 640. Donations for the EAA Chapter lunch are encouraged.
8:00 PM Oshkosh Airport Closes to Arrivals
*Aircraft that will be continuing to Oshkosh must arrive by this time. Please remember that in accordance with AirVenture rules, all aircraft must be tied down before you leave the airplane.
Monday July 24
5:45 PM – Arrive for Awards
6:00 PM – Award Ceremony AirVenture Forum Pavilion 5
7:00 PM – Bus from Awards to Chester V’s
7:30 PM – 10:00 PM Post Race Party Chester V’s
*Beverages provided for racers. Dinner is not hosted, but we have arranged a limited menu to accommodate our large party.
10:00 PM – Return Bus Chester V’s to AV Grounds *Usually one bus is able to also do a drop off at the UW dorms for those folks staying there.
Jefferson Street Inn
201 Jefferson St.. Weston, WI
2505 Oregon Street, Oshkosh, WI